Data Rooms 101

What is a data room?

Data rooms are intended for securely sharing sets of documents in a controlled environment. For example, when a due diligence session is needed for a potential investment, or reviewing documents for a business dispute.

Why use a data room?

Data rooms provide a couple of key advantages over just sharing files.

  • Ability to rigorously control access to documents, including blocking downloads and printing.

  • Robust logging, showing who accessed which documents, and when.

  • Ability to keep a data set fully segregated, making for easier compliance with destroy/return requirements.

  • Provide multiple parties (such as investors or outside counsel) access.

Need a data room ASAP?

CGP uses ShareFile heavily for our law and financial clients’ data room needs.


Looking for expertise on keeping your files secure and compliant? We can help!

Dustin Bolander