Empowering a Public Law Practice with Legal-Savvy IT Support

Meet Polley Garza PLLC

Polley Garza PLLC is a Houston-based law firm specializing in public law. While the firm itself was founded just over two years ago, its leadership brings deep industry roots: Jon Polley has practiced in this area for over 18 years, and Monica Garza brings 7 years of experience in public law. Together, they’ve built a fast-growing, highly credible practice grounded in proven expertise. Supporting their growth is Kimberly Newman, a firm administrator and paralegal whose role is pivotal in maintaining operational stability and ensuring the firm’s infrastructure scales with client needs.

The Technology Challenges of a Growing Firm

Like many small law firms, Polley Garza outsourced their IT services from the start — but their original managed service provider (MSP) failed to deliver. Persistent service delays, unresolved issues, and a general lack of legal understanding created operational bottlenecks and made it difficult to serve clients effectively.

“We couldn’t get things done because nothing was resolved. Our previous provider just didn’t deliver the service we needed.”

The tipping point came when a specific email issue blocked communication with a key client — the kind of friction that directly impacts outcomes, billing, and trust.

Choosing a Legal-Specific IT Partner

When Kimberly and the team discovered Clear Guidance Partners, they were immediately drawn to the team's legal backgrounds — and their ability to approach technology not just as technicians, but as problem-solvers who understand the demands of legal workflows.

“They seemed like great people who had good heads on their shoulders. I really liked that most (if not all) of them had legal backgrounds.”

This made all the difference. Clear Guidance Partners understood the urgency behind law firm operations and was able to offer practical, context-aware solutions that aligned with the firm’s pace and priorities.

Onboarding & Immediate Impact

The onboarding experience was largely smooth, with only one unexpected challenge related to Pax8, quickly identified and resolved by CGP’s team. From there, things started moving quickly in the right direction.

“Things typically get resolved and handled in a timely manner now.”

Clear Guidance’s legal IT team implemented strong foundational support, ensured clear communication channels, and delivered immediate wins, including fixing the previously unresolved email domain issue that had interfered with client correspondence.

Tangible Results & Operational Stability

Since partnering with CGP, Polley Garza has experienced:

• Reduced Downtime — Systems are up and running more consistently

• Faster Resolutions — Tickets are typically addressed in a timely manner

• Improved Communication — Technical issues are solved with legal context in mind

• Confidence in the Future — With growth ahead, the firm has a trusted IT partner

“The most valuable part of the partnership is that the CGP team really understands the legal environment. That makes a big difference.”

While the firm acknowledges room for improvement in communication and ticket handling as both teams grow, they remain confident in the partnership’s direction and CGP’s ability to evolve with their needs.

Looking Forward

As Polley Garza prepares to onboard a fourth attorney and transition to a new legal management software, the firm is counting on CGP to help guide that process — and continue supporting the operational maturity of the practice.

Why Clear Guidance?

“Yes, I’d recommend them. It’s been quality service so far with quick results. Their legal background really helps — they just get it.”

Clear Guidance Partners has helped Polley Garza PLLC reclaim operational confidence and tech stability — freeing the team to focus on what matters most: serving public law clients with excellence.